Finding the perfect venue for your events is probably one of the most common and frustrating parts of planning. For me, the venue is all about the experience. If the space feels oversized it can leave the impression that no one showed up for your event; even if on the contrary tickets were sold out. As a direct reflection of a guests first impression, they may feel less engaged and in turn, spend less, cut out early or be intimidated to network with others.
Here are 4 easy room shrinking tricks, when your space is ridiculously oversized for your needs.
Creative, Nontraditional Seating
Most venues have more than one option in their inventory for table sizes. Considering stepping outside of the suggested table “box” (usually a 5ft or 6ft round) and line up banquet tables end to end, for a family style feel. Use smaller tables like a 4ft round or cocktail table, that require a larger quantity to fill your guest count. Or my favorite option, break your space up into different experiential areas. Maybe a pre-dinner networking lounge filled with furniture, cocktail tables and a bar in a portion of the room, located adjacent to your main dining area. This can double as an “after party” allowing guests to mingle and catering to buss dining tables.
Create a room within a room
Many of your hotel and conference center venues have those gawd awful air wall room dividers, that you can most certainly take advantage of if you wish. I on the other hand would prefer something a little less sterile. An alternative option is to use panels of fabric or a fun artistic backdrop to create a softer room divide. For a more romantic vibe, this same look can be achieved with the frame of a tent and twinkle lights.
A talking piece is never a bad idea. Using a dramatic decor element usually requires substantial space to be effective, so use that extra space to your advantage! Bring a vehicle indoors, suspend a grand focal point from the ceiling, erect a forest of trees . . . the opportunities are endless!
Considering some fun interactive pieces to keep guests entertained? These are a great route when you have room to spare. Photo booths, mechanical bulls, indoor climbing walls, wine tasting stations, elaborate dessert displays . . . there are a multitude of options that fill up space and help enhance the experience of your event.
Whether your options are limited, the venue is donated or free, or you’re just in love with the space . . . a location that is too big can easily be transformed into something more intimate with as little or as much effort (and additional $$$) as you care to spend. A professional event planner should easily be able to brainstorm ideas like these for you in a heartbeat.
Multi Day Conferences, Special Events and Fundraisers